Trade Fair Organisation A–Z

Stand planning

Procedure System set-up, graphics & furnishings

Deadline: The deadline for approving the stand design is 25 September 2026.

Actions to be taken by the deadline

Order additional stand equipment from the MyEasyfairs online shop
Select all-inclusive furniture and bonus items and order them from the MyEasyfairs online shop
Check and approve the technical stand drawing
Send print files for stand graphics to the operations team
Send the print file for the logo on the top panel (cube) to the operations team
Check and approve graphic layout

The Easyfairs Operations department supports you throughout the entire process:

Timing	Action
11 weeks before the deadline (approx. 17 weeks before the trade fair)	Initial information email containing all key details regarding stand construction planning and an initial technical stand drawing for review, notification of any requested changes and approval
Within the following 2 weeks	Telephone contact to coordinate initial planning details
6 weeks before the deadline	Second reminder email
Ongoing	Coordination and finalisation of the stand design
2 weeks before the deadline	Third reminder email
3 days before the deadline	Final reminder of the approaching deadline
25 September 2026	Approval of the stand construction plans, closure of the online shop

Written approval is required for stand design. If no feedback is received regarding the most recently sent technical stand drawing and graphic layout, the design shall be deemed to have been approved.

Exhibitor flat-rate insurance

As an exhibitor at Easyfairs, you no longer need to worry about whether you are adequately insured. We’ll take care of that for you.

Information on taking out the exhibitor’s comprehensive insurance

By registering for the FMB, you are automatically covered by our exhibitor’s comprehensive insurance.

For just €195, you receive comprehensive cover that addresses precisely the areas where most problems have arisen in the past:

Public liability insurance – Proof of this insurance is compulsory for all Easyfairs trade fairs.
Cancellation insurance – in case you are unable to attend for reasons beyond your control.
Property insurance – for damage to or loss of your trade fair equipment, including during transport.

Our partner for exhibitor insurance is Inevexco. All communication regarding participation in the exhibitor package insurance is handled directly by the partner. If you already have adequate insurance cover, you may opt out of the exhibitor package insurance once you have provided proof of this.

You can find details directly on the registration form, in the Terms and Conditions of Easyfairs Deutschland GmbH and on the website of the insurance provider Inevexco:

Order deadlines & surcharges

The deadlines specified for additional orders in the MyEasyfairs online shop are binding due to our collaboration with service partners. A surcharge on the standard price will apply to late orders.

Orders placed after the deadline and following the closure of the online shop (5 weeks before the fair) are only possible by individual arrangement with the Operations Team.

Period	Surcharge
Up to 5 weeks before the trade fair (closure of the online shop)	Standard price
From 5 weeks before the trade fair until the service day	+30 %
On the service day	+50 %
On the exhibition day	+100 %

EasyGo

Further information will follow shortly

Own stand construction

A bespoke stand is defined as one that deviates from the event’s standard stand design. This requires approval, must fit in with the exhibition concept and comply with Easyfairs’ stand construction guidelines.

Deadline: Registration with the Operations Team must be completed no later than 8 weeks before the exhibition.

The currently valid stand construction guidelines are available from the Operations Team.

GEMA registration

Where performances or the playback of media take place at the stand – for example, music in promotional films – GEMA fees may apply. The exhibitor is responsible for registering with GEMA in good time and for paying the fees.

Graphics

Printing on the top panel (cube) is included in the stand package. The logo for this must be emailed to the Operations Team by the graphics deadline.
Print format: 950 mm x 1000 mm as a .pdf or .eps file.

Additional print elements can be booked at an extra cost via the online shop in MyEasyfairs.

Final artwork must be submitted to the Operations Team by the deadline and in accordance with the artwork guidelines. Once the deadline has passed, we cannot guarantee that the artwork will be produced.

Furniture orders

All-inclusive furniture and bonus items included in the stand construction package will only be provided if they are ordered via the online shop by the deadline.

All-inclusive furniture (chairs, tables, bar stools, high tables, wastepaper baskets)
All-inclusive furniture is included in the stand construction package, but must be ordered free of charge via the online shop. No furniture will be provided unless an order is placed.

Bonus items (counters, sideboards, display cabinets, podiums)
Bonus items are also included in the stand construction package, but only in limited quantities. These must also be ordered free of charge via the online shop. Additional orders for bonus items exceeding the quantity included in the package will be charged at the standard price after the deadline has passed.

Why order?
An order is required for stand planning. Unless an order is placed, it will be assumed that no specific furniture is required.

Notes:

Furniture included in the stand package cannot be exchanged for other items.
Unused standard furniture does not result in a price reduction.
Unused furniture must be left in the hall aisles on the service day; it will be collected by the exhibition team.

MyEasyfairs

MyEasyfairs is the central portal for managing your profile, trade fair participation, visitor invitations and post-fair leads.

Increase visibility

Create a profile with unlimited content
Year-round visibility, regardless of events
Analysise visitor interactions with your content

Connect with the right contacts

Send trackable invitations to your own network
Receive SMS notifications when invited contacts arrive at the trade fair
Direct qualified visitors straight to your stand

Easy lead capture

Centralised management and download of all leads
Complete visitor data for easy follow-up

Organising your trade fair participation

Registration of stand staff
Processing all orders via the MyEasyfairs online shop

Online shop

The online shop is used to order additional stand equipment, further printed materials and furniture, and can be found in your MyEasyfairs account under Edit stand → Webshop & Orders.

Closure of the online shop: 5 weeks before the fair

No automatic order confirmation will be sent by email.
Placed orders can be viewed under Edit stand → Webshop & Orders once they have been approved by the Operations Team.
Orders placed after the deadline and after the online shop has closed are only possible by individual arrangement with the Operations Team.
Once the deadline has passed, on-time delivery cannot be guaranteed. Late orders will be assessed on a case-by-case basis and processed where possible.

Stand construction system

The ‘Megawall’ system

Modular frame system
Flexible stand construction system with the design aesthetic of bespoke exhibition stand construction
Frames are fitted with white PVC panels
The stand can be used 100% as advertising space
Attachment of continuous, full-surface textile graphics

Wall module
100 cm (width) x 248 cm (height)

Large-scale, seamless printing across multiple wall modules is possible
Printing on individual wall modules is also an option

Top panel (cube) for logo and stand number
100 cm (width) x 100 cm (height)

Printing with the exhibitor’s logo or name as text on a white background is included in the all-inclusive package price
Please note: The clear height beneath the cube is approx. 248 cm!

The currently valid stand construction guidelines are available from the Operations Team.

Note:
Please ensure that no material or adhesive residue is left on the walls. In the event of soiling or damage, Easyfairs reserves the right to charge for the costs incurred.

Stand security

The halls will be locked after set-up or at the end of opening hours. This excludes any liability for your exhibition goods.

Individual stand security can be booked up to 6 weeks before the trade fair by contacting:

Sicherheit OWL GmbH & Co. KG
Benzstr. 23
D – 32108 Bad Salzuflen
Tel: +49 (0) 5222 / 99 89 991
Fax: +49 (0) 5222 / 99 89 992
Email: info@sicherheitowl.de

Stand catering

Due to FMB’s full-board policy, we do not offer individual stand catering. Please contact the Operations Team if you have any queries.

Stand cleaning

Stand cleaning is included in the participation fee and takes place on the evening before each exhibition day. It includes vacuuming the floor, emptying the bins and cleaning table and counter surfaces.

Please note:
Residues of materials and adhesive on the walls must be avoided. In the event of soiling or damage, Easyfairs reserves the right to charge for the costs incurred.

Technical connections: Compressed air

Compressed air connections must be ordered in good time via the MyEasyfairs online shop and marked on the technical stand plan.

The technical guidelines of the venue must be observed. Technical work may only be carried out by the official stand construction partner. The Operations Team offers bespoke solutions and advice.

Technical connections: Internet

If a LAN connection is required in addition to the general Wi-Fi, this must be requested from the Operations Team in good time and indicated on the technical stand plan.

The venue’s technical guidelines must be observed. Technical work may only be carried out by the official stand construction partner. The Operations Team offers bespoke solutions and advice.

Technical connections: Electricity

Additional power connections must be ordered in good time via the MyEasyfairs online shop and marked on the technical stand plan.

The technical guidelines of the venue must be observed. Technical work may only be carried out by the official stand construction partner. The Operations Team offers bespoke solutions and advice.

Electrical equipment

All connections are fitted with RCDs (≤ 30 mA). For insurance and legal reasons, machinery and exhibits may only be operated with RCDs. For appliances with an integrated residual current circuit breaker, connection is possible without a separate residual current circuit breaker.
Earth-protected cables for exhibits and electrical appliances are not included in the connection and must be ordered separately from the online shop.

Technical connections: Water

Any additional technical connections must be ordered in good time via the MyEasyfairs online shop and indicated on the technical stand plan.

The venue’s technical guidelines must be observed. Technical work may only be carried out by the official stand construction partner. The Operations Team offers bespoke solutions and advice.

Important on site

Arrival

Exhibition venue address:
Bad Salzuflen Exhibition Centre
Hall 20 / Hall 21
Benzstr. 23
32108 Bad Salzuflen
Germany

By train
Arrive relaxed and travel sustainably: Deutsche Bahn offers travel to the trade fair at attractive special rates. The discounted tickets are conveniently available via the Deutsche Bahn booking portal.

This service is currently being processed and will be made available to you shortly.

Exhibitor passes

Personalised exhibitor passes are free of charge and grant access to the exhibition halls during set-up and dismantling periods, as well as throughout the exhibition.

Register stand staff
Up to 2 weeks before the start of the exhibition in MyEasyfairs at:
Edit stand > Manage your staff > Stand staff > + New

Collect passes
Present the QR code from the confirmation email at the service point on the service day or at the registration desk during the exhibition.

Stand size	Free exhibitor passes
Up to 16 m²	3
Up to 24 m²	4
Up to 45 m²	6
Over 45 m²	By arrangement
Co-exhibitor	2

Each additional pass costs €25.

Exhibitor evening

This year, there will once again be an exhibitor evening on the exhibition grounds. We will inform you shortly.

Exhibitor catering

Set-up day
On the set-up day, you and your team can purchase food and drink at your own expense in the bistro or the exhibition restaurant. Drinks and snacks will be available in the bistro in Hall 21 from 11:00 to 16:00. You will also receive free coffee and a sweet treat in the FMB Lounge.

Exhibition days
During the exhibition, hot and cold drinks are available free of charge to exhibitors and visitors at the bistros. Upon registration in the FMB Lounge, exhibitors will receive vouchers for the bistros and the restaurant (11.30 am to 2.30 pm). Upon entry, visitors will receive vouchers for a snack and a hot lunch snack in the bistro.

Event Forum

If you have booked a presentation slot at the FMB Forum, your speaker will have access to a laptop, a projector, a lectern and a microphone system for the presentation. Please email us the presentation to anncathrin.hinkelmann@easyfairs.com.

Your presentation will be played on the laptop provided on site. It is not possible to connect your own laptop. Please only include videos in a resolution suitable for playback. Audio playback is available. To ensure everything runs smoothly, we ask speakers to be on site 10 minutes before the start of their presentation.

Wardrobe

Use of the cloakroom in the entrance area is free of charge for exhibitors and visitors.

Hall and site plan

An overview of the exhibition centre:

The FMB takes place in Halls 20 and 21.
Please click on the map for a larger view.

You can find a detailed layout of the halls in the hall plan.

Hotel service

We recommend the services of our partner, Hotelservice-Deutschland.de.
Here you can book rooms at specially arranged rates.

This service is currently being finalised and will be made available to you shortly.

Job board

A job board will be available on site for exhibitors to display job vacancies free of charge.

Please bring your job vacancies printed in A4 format and hand them in at the Easyfairs info counter. We will display them for you.

Parking

You can park free of charge throughout the exhibition grounds. There are no separate parking areas for exhibitors.

No parking permits are required to access car parks P1 to P5. Please follow the instructions of the security staff.

Service points (Easyfairs team)

You’ll find us at the FMB Lounge in Hall 20.

Opening hours/availability of the Easyfairs team:
Monday, service day
12:00 to 18:00

Tuesday, Day 1 of the fair
8:00 to 17:00

Wednesday, Day 2 of the fair
8.00 am to 5.00 pm

Thursday, Day 3 of the fair
4.00 pm to 10.00 pm

Topics/Enquiries:

Collection of exhibitor documents (ID cards, meal vouchers)
Wi-Fi login details
Enquiries regarding electricity, compressed air and internet
Last-minute orders for furniture (subject to availability) and technical connections (no guarantee)
Complaints (set-up day 12:00 – 18:00)
Submitting job advertisements for the Job Board
Enquiries regarding our digital solutions
Set-up assistants
Enquiries regarding wall-mounted monitors / monitors on stands
Other enquiries, issues and requests

Wi-Fi

A dedicated Wi-Fi network is available free of charge to all exhibitors during the build-up day and the exhibition days.

The publicly accessible Wi-Fi network is not suitable for transferring large volumes of data, and internet access is not guaranteed at all times.

Build-up and dismantling

Dismantling, dismantling times

Dismantling times

Thursday, Day 3 of the fair
from 4.30 pm – 10.00 pm
Clearance of system stands; dismantling by exhibitors
Friday
8.00 am – 12.00 pm
Collection of exhibition materials permitted

On the dismantling day, the hall doors will open shortly after the end of the exhibition. Collection of heavy machinery or other materials on the day after the exhibition is only permitted by prior arrangement with the organiser.

Please leave your exhibits packed and labelled (company name, mobile number & stand number) and take all your belongings with you.

Please note:
In the interests of all visitors, we ask for your understanding that dismantling or clearing the stand is not permitted during the official exhibition hours. Dismantling may only begin after the exhibition closes at 16:00.

Once the event has ended, please return all stand keys to their respective locks. The Smart Badge Readers must be left at the stand provided for this purpose.

Please also note that there will be no hall security during the dismantling phase.

Waste disposal

If you require larger containers to accommodate the relevant quantities of waste, please contact your point of contact on the relevant operations team.

Note on waste separation:
As organisers, we are doing everything we can to run the event as sustainably as possible and to avoid unnecessary waste. We ask you to actively support us in this by using the waste separation systems provided and, in general, keeping packaging and printed materials to a minimum.

Directions for set-up and dismantling

Please follow the signposted access routes to the exhibition grounds. Access to the hall entrance is subject to traffic conditions and the instructions of security staff; there is no entitlement to direct access. On the final day of the exhibition, vans, lorries and vehicles with trailers may only enter the grounds after the exhibition has closed and authorisation has been granted.

Access roads, gates and emergency and evacuation routes must be kept clear at all times. Vehicles or materials obstructing these areas will be removed at the owner’s expense.

The German Road Traffic Regulations (StVO) apply throughout the entire site. Please observe the traffic regulations and follow the instructions of the car park and security staff. Due to seasonal visibility conditions, particular caution is advised when driving on the site.

No deposit is required for deliveries. After unloading, vehicles and trailers must leave the loading zones immediately and be parked in accordance with the instructions of the security staff.

Private vehicles are not permitted inside the halls.

Delivery and collection

Delivery directly to the stand:
exclusively on Monday (service day) from 08:00 to 20:00

Storage charges will be applied if delivery is made too early.
Individual or preferred delivery dates are only possible by prior arrangement with Easyfairs.

Delivery address

Bad Salzuflen Exhibition Centre
Hall 20 or Hall 21
FMB Trade Fair for Mechanical Engineering
EXHIBITOR NAME
Hall 2x, Stand XXX / Contact person XXX (Tel.: XXX)
Benzstraße 23
32108 Bad Salzuflen

Important: Easyfairs Deutschland GmbH does not accept deliveries on behalf of exhibitors and accepts no liability for goods delivered. Please ensure that a person authorised to accept deliveries is present on site and can be reached by telephone.

Set-up, set-up times

Set-up times

Monday, service day
8.00 am – 6.00 pm
Service point staffed from 12.00 pm to 6.00 pm
Early set-up by arrangement with the operations team

Complaints are accepted at the service point between 12:00 and 18:00.

Floor load capacity

Floor load capacity and dimensions of the hall doors:

Hall 20
Doors: 5.00 m high; 4.50 m wide
Floor load: Point load > 5 t

Hall 21
Doors: 5.00 m high; 4.50 m wide
Floor load capacity: point load > 5 t

Opening hours

Opening hours

Tuesday, Day 1 of the fair
9.00 am – 5.00 pm
Wednesday, Day 2 of the fair
9.00 am – 5.00 pm
Thursday, Day 3 of the fair
9.00 am – 4.00 pm

Heavy machines

Heavy machinery/exhibits weighing over 1,000 kg and/or bulky machinery/exhibits measuring over 120 × 80 cm (Euro pallet) must be registered with the organiser and the official exhibition freight forwarder. The freight forwarder’s designated delivery zones must be observed.

Deadline: Registration with the Operations Team and the exhibition freight forwarder by 19 October 2026 at the latest

Contact:
DSV Fairs & Events GmbH
Riemannstrasse 29b
04107 Leipzig
Fairs.Leipzig@dsv.com

Freight forwarding and exhibition logistics

Freight forwarding, pallet trucks, forklift trucks, storage of empties and registration of heavy/bulky machinery/exhibits:

Contact:
DSV Fairs & Events GmbH
Riemannstrasse 29b
04107 Leipzig
Fairs.Leipzig@dsv.com

Please note:

Vehicles, forklift trucks and containers may only be used in the halls by the official exhibition site haulage contractor.
Exhibition staff are not permitted to accept or store exhibition goods.
Acceptance, storage and invoicing are handled directly by the official haulage contractor.
Freight forwarding services and motorised industrial trucks are reserved exclusively for the official freight forwarder.
Loading and unloading times must be arranged directly with the freight forwarder.
Information and prices are available from the freight forwarder.

Customs clearance

Please note that all customs regulations of the country in which the trade fair is taking place must be complied with. This includes, in particular, the customs clearance of temporarily imported goods (e.g. exhibits), the customs declaration of permanently imported goods (e.g. promotional items, information material, etc.), as well as the registration of your staff working on the stand.

Easyfairs declines to handle any customs clearance and/or bear any costs, and accepts no liability whatsoever in the event of non-compliance with legal provisions.